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Travel and Logistics Officer at Palladium

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

Travel and Logistics - Officer
Location : Abuja 

Participate in workshop and event planning and budgeting.
Coordinate with technical and operations teams to collect quotations from vendors and assist in necessary procurements.
Make reservations for conferences/workshops venue and participants? accommodation in line with company and project guidelines.
Make reservations for air, train, or road travel as necessary.
Provide timely and accurate logistical support for organizing conferences, workshops, and events. This includes arrangement of venue setup, catering, workshop supplies, and equipment.
Coordinate with technical and finance team to confirm participants and workshop costs. Ensure the vendor invoices and participants expense reports are processed for payment on time.
Administer travel authorizations, travel advance requests and travel expense reports including reviewing, ensuring authorized approval and processing for payments as per the corporate and project travel guidelines.
Prepare payment vouchers for all approved expenditures.
Coordinate with security department as per the security protocols for travel and event planning.
Manage necessary vendor relationships to ensure smooth organization of workshops and programs. Maintain up-to-date list of vendors for accommodations, conference venues, travel logistics, workshop and stationery supplies, catering services, taxi/vehicle rentals, conference equipment and support services, interpreters, etc.
Potential travel to event venues to provide administrative support during activities.

Minimum Education and Experience Required
Bachelor's degree in Business, Management, Public Administration or related field.
A minimum of 3 years work-related experience.
Experience in a fast-paced environment.
Experience working with people in a customer service setting.
Expertise using Microsoft Office including Microsoft Word, Excel, PowerPoint.
Excellent communication skills required, both written and oral in local and English language
Familiarity with US Government funded projects a plus


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